ACCOUNTS AND ADMINISTRATIVE ASSISTANT (AA) at Eastern Arc Mountains Conservation Endowment Fund (EAMCEF) October, 2018


The Eastern Arc Mountains Conservation Endowment Fund (EAMCEF) is a Trust Fund that was established as a mechanism to provide sustainable financing for biodiversity conservation in the Eastern Arc Mountains of Tanzania. The Eastern Arc Mountains Conservation Endowment Fund was originally conceived as a joint initiative of the Government of the United Republic of Tanzania, the Inaugural Board of Trustees, the World Bank and the Global Environment Facility (GEF). The Fund aims at providing long- term and reliable funding support to conservation activities related to the promotion of biological diversity, improvement of ecological functions and sustainable use of natural resources in the priority areas of the Eastern Arc Mountains. Major mountain blocks of the Eastern Arc spread over fifteen districts in five regions of Tanzania namely, Tanga (East and West Usambara and Nguu Mountains), Kilimanjaro (South and North Pare Mountains), Morogoro (Udzungwa, Ukaguru, Nguru, Rubeho, Malundwe, Mahenge and Uluguru Mountains), Iringa (Udzungwa Mountains) and Dodoma (Rubeho Mountains). Governed by a Board of Trustees, the Fund was officially registered in Tanzania in June 2001 under the Trustees’ Incorporation Act (Cap. 318 R.E 2002) and it operates as a not-forprofit Conservation Finance Trust. Its day-to-day operations are run by the Endowment Fund Secretariat (EFS). The Fund’s Executive Director is the Head of the Secretariat with the main administrative offices located in Morogoro Municipality.

The Endowment Fund Secretariat is committed to taking exceptional care of the environment of the Eastern Arc Mountains and all stakeholders impacting positively/negatively on its biological resources. This will be possible only if the now vacant positions will be filled by right candidates.


The following requirements will apply to all the posts now available in the Endowment Fund Secretariat

General Conditions

  • Proven ability in writing and speaking both English and Kiswahili.
  • The EAMCEF Head Office in Morogoro Municipality will be the duty station for each of the positions.
  • All positions are available for both female and male Tanzanian applicants; female candidates are strongly encouraged to apply.
  • Proven ability in working with a variety of computer programmes especially Microsoft Office applications (MS-Word, Excel, Access, Power Point, E-Mails, Internet, Database Management, etc.)
  • Ability to work under pressure and for extended hours including working on week – ends and holidays as it may be required from time to time.
  • Young, energetic, hardworking, versatile and self-motivated.
  • Obedient, honest, trustful, fast learner, smart and socially active.
  • Demonstrated ability to work independently or under minimum supervision, effectively supervise and lead others.

Terms and Conditions of Employment

A contract of two years will be issued to the successful applicant upon satisfactory performance during the probationary period of the first three months. Depending on the ability to perform the assigned duties, the contract may be renewed at the end of the second year. An attractive remuneration package will be offered to the selected candidate commensurate with professional qualifications and working experience.



Reporting and answerable to the Executive Director, the successful Accounts and Administrative Assistant (AA) will be a principal player in all matters, aspects, activities and functions pertaining to accounts and financial management, operations and administration in the Endowment Fund Secretariat (EFS). The principal duties and responsibilities of the selected Accounts and Administrative Assistant (AA) will include but be not limited to the following;

  • Act as principal and immediate assistant to the Finance and Administration Officer and appropriately assist, back – stop and gap – fill in his/her functions as needed.
  • Data entry and analysis for a variety of issues and subjects.
  • Preparation of financial transaction documents, e.g. payment vouchers, requisitions, purchase orders, payrolls, etc.
  • Originating and initiating the payment process for various transactions as needed.
  • Undertaking the preparation and writing of cheques, posting in cash books, payment registers, ledgers, etc.
  • Assisting in verification of financial expenditure reports submitted by Project grants recipients/implementers.
  • Assisting in the preparation of reports and documentation required for internal and external auditing as appropriate.
  • Assisting in the preparation of periodical reports as appropriate on weekly, monthly, quarterly, semiannually and annually basis, e.g. cash book summaries, financial transaction reports, bank reconciliations, grants disbursement reports, investment portfolio reports, etc
  • Following up on creditors, debtors and suppliers/service providers as needed.
  • Making cheque and cash payments for staff, customers and partners as appropriate.
  • Playing the role of a cashier and doing banking and bank transactions as required.
  • Logging in, inventorying and updating stores and fixed assets registers.
  • Assisting in the management, maintenance, servicing, use and control of vehicles and their movements as required.
  • Summarizing vehicle log books and preparing monthly vehicle reports.
  • Back-stopping and assisting in stores management including store keeping, proper receiving and issuing of goods and stores.
  • Undertaking purchases of minor items and participating in the procurement functions as needed.
  • Be responsible for maintenance and operation of the Head Office Petty Cash Imprest
  • Assisting in various administrative and management issues and aspects as appropriate.
  • To ensure office buildings are maintained in good order and condition at all times.
  • Ensuring that all payment requisitions are complete with all the necessary supporting documentation such as pro-forma invoices/bids, local purchase orders, selection minutes, delivery notes, tax invoices, etc. before making payments.
  • Ensuring that all payments are properly coded and cancelled by PAID stamp.
  • Recording and posting of approved financial transactions into the accounting system.
  • Making and processing advance payments including travel advances, sub- contractors/grantees advances, etc.
  • Prepare monthly statutory returns e.g. PAYE and other statutory contributions in a timely and accurate manner and ensuring all the filing is appropriately done.
  • Assist in audit planning and preparation for auditing and timely resolution of audit issues.
  • Doing any other activity as may be instructed by the Executive Director and other Senior Staff from time to time.


  • Advanced Diploma or First Degree in Accountancy, Commerce, Finance, Accounting and Finance, or its equivalent from a recognized and reputable higher learning institution.
  • Knowledge and competency in Information and Communication Technology (ICT) applications, and familiarity with a variety of accounting softwares.
  • Knowledge and experience in accounts payables, receivables, cash, bank transactions and maintaining the general ledger.
  • Ability to maintain a high level of accuracy in preparing financial and accounting information.
  • Ability to maintain confidentiality concerning financial and employees/vendors files.
  • Excellent interpersonal skills, bookkeeping skills, attention to details


Interested candidates should lodge their applications to the undersigned not later than 05th November, 2018. Separate application letters with detailed CVs, copies of relevant academic and birth certificates, one recent passport size photograph and contact details of three referees for each of the posts should be made. Only shortlisted applicants will be called for one or more interviews within one month from the application deadline.

The Executive Director,

Eastern Arc Mountains Conservation Endowment Fund (EAMCEF)

Plot No. 348, Forest Hill Area, Kingalu Road P.O. Box 6053

Morogoro, TANZANIA.

Telephone: +255 (0) 23 2934274 | Cell phone: +255 755 330558 | Fax: +255 (0) 23 2934273

E-Mail: [email protected]; I Website:

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