Deputy Emergency Response Manager at Plan International December, 2019

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Role Purpose

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

Dimensions of the Role

The purpose of this role is to support the Emergency Response Manager (ERM) who is leading the emergency response work of Plan International Tanzania in Kigoma Region. The role will particularly be responsible for operational activities including management of project implementation, Finance, Human Resources, Admin and Logistics (including distribution). In the absence of the ERM the Deputy ERM will take up ERM responsibilities.

Accountabilities

Programme implementation:

  • Emergency Response Programme Management
  • Provide leadership on humanitarian response operational issues – Coordinating and supporting Finance,   Human Resources, Procurement & Logistics, Distribution and Admin teams and any other operational tasks as agreed with the ERM.
  • Ensure that new project designs are informed by needs assessments and contextual analysis
  • Orient the emergency response team members on the use and concept of relevant humanitarian Standards like SPHERE, CHS, INEE and CPMS
  • Log-frame approach and application
  • Regular monitoring of project implementation status in terms of expenditures and activity implementation progress.
  • Jointly reviewing and revising where required with the ERM and the Plan Tanzania CMT the emergency response plan.
  • Support program teams in implementation of emergency response programs, including leading start-up of new grants as well as during implementation and tracking of qualitative and timely implementation
  • Support program teams with operational challenges by working closely with the logistics and admin department
  • Support program teams in tracking expenditures and by reviewing financial reports.
  • Support resource Mobilisation for follow up and new  grants
  • Close collaboration with Business Development Department and technical specialist to ensure that proposal/project development is coordinated and well informed from a technical/programmatic point of view

Operations

  • Work closely with ERM and Security focal person to monitor the security situation and to keep staff informed on new developments and Support staff to implement safety and security measures
  • Provide leadership to Finance, Logistics, Distribution, HR and Administration, ensuring systems are in place and well-functioning, and aligned with local and global policies as relevant.

 

Information and Co-ordination

  • In absence of the ERM represent the emergency response team of Plan Tanzania both internally and externally and act as Officer in Charge (OiC) including all related authority which is required
  • Support the coordination and interlinkage of existing projects with new projects to ensure coherence by providing pro-actively as well as per request information to the regional DRM team as well as colleagues of the national organisations (NOs) within the Plan Federation.

Capacity Building

  • Provide orientation and guidance on key processes in developing and implementing emergency response projects and proposals to the colleagues of Plan Tanzania.
  • Linking CO emergency response team members to DRM related training opportunities
  1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

  • Reports to the Emergency Response Manager – Plan International Tanzania
  • Regional DRM Manager and DRM Programme Specialist of Plan RESA
  • Representatives of the NOs who collaborate with the CO on DRM projects in Tanzania
  • Country Office functional heads including HRM, Head of Finance, Procurement & Logistics and Business Development Manager.

External:

  • Other agencies and stakeholders related to the programme – national and state government, relevant UN system, International NGOs, Local partners and communities

TECHNICAL expertise, skills and knowledge

The qualified candidate will be a emergency professional with relevant degree in psychology, anthropology, social work or equivalent.

 

Essential:

  • At least 2 years professional experience of coordinating/implementing humanitarian projects with at least 3 years of coordination/management role at programme level.
  • Fluency in English in writing and speaking (mandatory), highly desireable
  • Demonstrable experience in coordinating and/or implementing related emergency projects funded through international donors (i.e. SIDA, ECHO, USAID, DFID, GFFO)
  • Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
  • Demonstrable experience in direct supervision and line management of project staff
  • Demonstrable experience of organizational representation and engagement with humanitarian donors
  • General knowledge and understanding of INEE and CPIE minimum standards, Core Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and other relevant international standards for humanitarian response.
  • Ability to work independently and as a team player who demonstrates leadership and is able to guide local and international staff if required and also able to work with disaster affected communities in a sensitive and participatory manner.
  • Well-developed written and oral communication skills. This includes effective negotiation and representation skills.
  • Well organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills
  • Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles

 

Desirable:

    • Working knowledge of Swahili

 

 

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

Level of contact with children

  • High level: Frequent interaction with children

 

Location:  Kibondo Tanzania

Reports to: Emergency Response Manager

Grade: D2

Closing Date: 28th December, 2019

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