Form Five Selection 2024

The Finance Director will be overseeing all financial and operational matters within the project including managing financial systems, developing a budget for programs, generating financial reports, tracking expenses, collaboration with the administration of sub-awards, managing finance and operational issues, collaborating with the procurement and management of vendors, monitoring the project’s supply chain and inventory systems, and supporting finance staff from regional offices.

 

S/he will be the point person to ensure that the project office finance systems are well established and meet the required standards, donor requirements, as well as local laws and regulations. As a member of the senior management team s/he will contribute to the project Office’s strategic leadership.

 

S/he will serve as the primary finance and operations liaison with the project office and other partners     in Tanzania. As a member of the senior management team, the Finance Director will contribute to the project Office’s strategic leadership. Additionally, the Finance Director will develop, implement, and strengthen project’s financial and operational processes.

 

This position is contingent upon award from USAID. All qualified candidates are strongly encouraged to apply.

 

Reporting to:     Chief of Party

 

Position supervised: Finance Manager and Operations Manager

 

This position will be closed on May, 24, 2024

 

Responsibilities

General

  • Oversees and manages the financial and administrative operations of the project.
  • Support project start-up and closeout activities and establishment of new offices as required.
  • Help develop and implement project-specific financial management strategies, SOPs and administrative procedures that are consistent with institution and donor policies and operating systems.
  • As part of the senior management team for the project provide advice, guidance, feedback and leadership on finance and operational issues related to the project. Work closely with Chief of Party and other senior project staff to improve finance and operational support.
  • Supervise and mentor finance staff.
  • Ensures adherence to all financial, personnel and administrative policies and procedures, including conformity to local laws and requirements.
  • Identify and communicate compliance and risk issues to the Chief of Party as required.
  • Provide overall guidance and support in resolving compliance issues noted. Work with the Chief of Party to proactively identify and manage risk for the project.
  • Regularly review recommendations by the internal auditor, internal review teams, external auditors and donors and ensure follow-up action is taken on gaps noted. Ensures that the project is ready for audits/financial reviews at any time.

Finance

  • Oversee overall financial system implementation including controls and standards. Review and maintain strong system of internal controls to ensure accurate financial reporting. Monitor and adapt project financial system to optimize financial transaction processing and required financial reporting. Supervise Finance Managers/Project Finance and Operations manager on financial/accounting aspects of his/her work.
  • In collaboration with the Grants, Contracts and Strategic Partnership manager. Reviews and provides feedback on award documents, modification and other binding documents issued by others to the project.
  • Assists project staff to develop work plans and annual budgets for program activities and the local office costs. Prepares annual work plan budgets and works closely with project staff on budgeting for current and prospective awards. Prepare any budget revisions and projections and respond to any external questions from donors and/or internal questions from within the project’s management structure.Works with the Chief of Party and other senior staff to ensure compliance with local laws and requirements especially related to payroll and income tax, VAT, and with various statutory bodies and audits.
  • Monitors burn rates and expenses for the project in collaboration with technical staff. Responsible for verifying all project’s expenditures and developing projections and other financial reports for management decision making. Ensure financial integrity of the data, due diligence review and follow-up.
  • Work with the Grants, Contracts and Strategic Partnership manager to ensure all sub-recipients are selected, managed, and monitored as per project’s policies. Works with finance and program team to close-out sub-awards and ensure all final reporting is done in a timely manner.
  • Prepare quarterly reports, pipeline, projections, consolidated annual fiscal report, and any other financial reports as required by donors and/or management. Serve as a financial liaison with country-level donors.
  • Routinely reviews cash flow and RIF balances to ensure that project’s expenditure is within the amounts established for the country office.
  • Proactively manage annual funding cycles and ensure that all expenses for the project year are recorded prior to the end of the funding cycle.
  • Assume other duties as assigned.

Required Qualifications

  • Master’s in accounting, Finance or Business Administration,.
  • 9 years’ and above experience managing USG funded programs.
  • Excellent financial and accounting skills
  • Familiar with QuickBooks accounting software
  • Computer skills (including MS Word, Excel, PowerPoint)
  • Demonstrated ability to effectively manage several major activities simultaneously.
  • Proficiency in Microsoft Office software applications
  • Strong interpersonal, writing, and oral communication (English required and a local language preferred)
  • Ability to work independently in an unstructured environment, as well as with a team.
  • Handle employee salaries with confidentiality.
  • Experience working in donor-funded NGOs and global organizations, preferably USG financed programs.
  • Ability to travel domestically as needed.

 

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