PLANNING AND COMMUNICATION ASSISTANT (PCA) at Eastern Arc Mountains Conservation Endowment Fund (EAMCEF) October, 2018

BACKGROUND

The Eastern Arc Mountains Conservation Endowment Fund (EAMCEF) is a Trust Fund that was established as a mechanism to provide sustainable financing for biodiversity conservation in the Eastern Arc Mountains of Tanzania. The Eastern Arc Mountains Conservation Endowment Fund was originally conceived as a joint initiative of the Government of the United Republic of Tanzania, the Inaugural Board of Trustees, the World Bank and the Global Environment Facility (GEF). The Fund aims at providing long- term and reliable funding support to conservation activities related to the promotion of biological diversity, improvement of ecological functions and sustainable use of natural resources in the priority areas of the Eastern Arc Mountains. Major mountain blocks of the Eastern Arc spread over fifteen districts in five regions of Tanzania namely, Tanga (East and West Usambara and Nguu Mountains), Kilimanjaro (South and North Pare Mountains), Morogoro (Udzungwa, Ukaguru, Nguru, Rubeho, Malundwe, Mahenge and Uluguru Mountains), Iringa (Udzungwa Mountains) and Dodoma (Rubeho Mountains). Governed by a Board of Trustees, the Fund was officially registered in Tanzania in June 2001 under the Trustees’ Incorporation Act (Cap. 318 R.E 2002) and it operates as a not-forprofit Conservation Finance Trust. Its day-to-day operations are run by the Endowment Fund Secretariat (EFS). The Fund’s Executive Director is the Head of the Secretariat with the main administrative offices located in Morogoro Municipality.

The Endowment Fund Secretariat is committed to taking exceptional care of the environment of the Eastern Arc Mountains and all stakeholders impacting positively/negatively on its biological resources. This will be possible only if the now vacant positions will be filled by right candidates.

GENERAL PROVISIONS

The following requirements will apply to all the posts now available in the Endowment Fund Secretariat

General Conditions

  • Proven ability in writing and speaking both English and Kiswahili.
  • The EAMCEF Head Office in Morogoro Municipality will be the duty station for each of the positions.
  • All positions are available for both female and male Tanzanian applicants; female candidates are strongly encouraged to apply.
  • Proven ability in working with a variety of computer programmes especially Microsoft Office applications (MS-Word, Excel, Access, Power Point, E-Mails, Internet, Database Management, etc.)
  • Ability to work under pressure and for extended hours including working on week – ends and holidays as it may be required from time to time.
  • Young, energetic, hardworking, versatile and self-motivated.
  • Obedient, honest, trustful, fast learner, smart and socially active.
  • Demonstrated ability to work independently or under minimum supervision, effectively supervise and lead others.

Terms and Conditions of Employment

A contract of two years will be issued to the successful applicant upon satisfactory performance during the probationary period of the first three months. Depending on the ability to perform the assigned duties, the contract may be renewed at the end of the second year. An attractive remuneration package will be offered to the selected candidate commensurate with professional qualifications and working experience.

POSITIONS, RESPONSIBILITIES AND PERSONAL ATTRIBUTES

PLANNING AND COMMUNICATION ASSISTANT (PCA) – One (1) Position

DUTIES AND RESPONSIBILITIES

Reporting and answerable to the Executive Director, the successful Planning and Communication Assistant (PCA) will be a principal player in all activities and functions related to planning, information and communication management, marketing and outreach aspects of the EAMCEF.

The principal duties and responsibilities of the PCA will include but be not limited to the following:

  • Act as principal and immediate assistant to the Programme Officer – Planning and Communication (POPC) and appropriately assist, back – stop and gap – fill in his/ her functions as needed.
  • Assist in raising awareness to local communities and other stakeholders on the linkages between conservation and socio-economic development.
  • Assist in raising awareness to local communities, local governments and other relevant partners on the Endowment Fund and the benefits available through the Fund programmes.
  • Assist in timely planning, budgeting and progress reporting for all programme activities.
  • Assist in handling of publicity, education and extension activities.
  • Assist, provide back-up support and appropriately gap-fill in the functions of Field Project Officers as it may be required from time to time.
  • Facilitate, supervise and follow up implementation of field activities financed by the Fund.
  • Assist in identifying, preparing, appraising and reviewing proposals for funding by the Endowment Fund.
  • Assist in developing and facilitating relevant training and out-reach programmes in order to build the capacity of EAMCEF and stakeholders.
  • Assist in information collection, processing, storage and dissemination including proper handling and management of IT equipment, software and operating systems.
  • Assist in developing, updating and operationalization of the Programme contents of the Strategic documents of the EAMCEF.
  • Participate in marketing, fundraising and resource mobilization activities for the EAMCEF targetting potential supporters and other EAMs stakeholders.
  • On an ongoing basis, review, enhance and manage an always updated, appealing and effective website of the EAMCEF.
  • Make effective research on existing and potential future donors (donor mapping), design and facilitate the implementation of appropriate approach mechanisms.
  • Assist to increase visibility of the EAMCEF accomplishments and the EAMCEF in general through production and communication activities fit for social media (Website, Twitter, You-Tube, Facebook, Instagram, etc).
  • Assist in preparation and production of Video Documentaries for EAMCEF success stories.
  • Assist to prepare EAMCEF’s Information Briefs on what EAMCEF is doing, reflect recent achievements, ongoing and pipeline projects, and how partners can engage and participate.
  • Facilitate the establishment and use of electronic mail communications for the EAMCEF and the EFS Staff;
  • Carry out survey and propose areas of using IT as an instrument to improve service delivery;
  • Review and assist in planning, budgeting and execution of implementing partners and advice accordingly;
  • Facilitate and coordinate the development and operation of an Integrated Communication and Information Management System and Information and Communication Technology (ICT) Policy;
  • Undertake regular communications audit and stakeholder analysis to assess communication needs;
  • Ensure that the media and civil society receive regular briefings on EAMCEF progress and initiatives;
  • Receive feedback from stakeholders on planning and communication issues and prepare the appropriate communication responses;
  • Coordinate and facilitate the carrying out of EAMCEF Information sessions and awareness raising campaigns;
  • Assist and facilitate the process to improve the Search Engine Optimization (SEO) for EAMCEF in the most popular search engines, e.g. google, etc for Tanzania, Eastern Arc Mountains, biodiversity conservation, climate change, poverty alleviation, community development, environment, biodiversity and climate change research, etc.
  • Assist in the preparation and operationalization of a robust communication management strategy and policy, design criteria and powerful communications tools.
  • Assist in the preparation and operationalization of a computerized programme for field data collection, coding, processing, storage and dissemination/reporting.
  • Evaluate and/or recommend purchases of computers, network hardware, peripheral equipment and software;
  • Investigate computer user problems, identify their source, determine possible solutions, test and implement solutions.
  • Install, configure and maintain personal computers, workstations, file servers, network cabling and other related equipment, devices and systems.
  • Doing any other activity as may be instructed by the Executive Director and other Senior Staff from time to time.

PERSONAL ATTRIBUTES

  • Advanced Diploma or a Bachelor’s Degree or equivalent in Information and Communication Management, Marketing, Project Planning and Management or related field from recognized and reputable higher learning institutions.
  • Formal training and excellent skills and knowledge in Information and Communication Technology (ICT).
  • At least one (1) year of practical experience in marketing/outreach activities from similar institutions/programmes/projects.
  • Good interpersonal skills, ability to work in a team and capacity to establish and manage partnerships.
  • Strong background in conservation, socio-economic development, planning and engaging.
  • Good writing, presentation and communication skills.

MODE OF APPLICATION

Interested candidates should lodge their applications to the undersigned not later than 05th November, 2018. Separate application letters with detailed CVs, copies of relevant academic and birth certificates, one recent passport size photograph and contact details of three referees for each of the posts should be made. Only shortlisted applicants will be called for one or more interviews within one month from the application deadline.

The Executive Director,

Eastern Arc Mountains Conservation Endowment Fund (EAMCEF)

Plot No. 348, Forest Hill Area, Kingalu Road P.O. Box 6053

Morogoro, TANZANIA.

Telephone: +255 (0) 23 2934274 | Cell phone: +255 755 330558 | Fax: +255 (0) 23 2934273

E-Mail: [email protected]; I Website: www.easternarc.or.tz

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