Job Summary

The Procurement and Logistics officer is responsible for managing logistics operations. S/he is specifically responsible for planning, coordination and administration of procurement of supplies and services within the Association.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Appointing Authority: Executive Director

Reporting to: Executive Director


  • Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
  • Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
  • Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
  • Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
  • Maintain all foreign and local purchases records for better feedback and management
  • Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
  • Reconcile monthly stock returns from UMATI operational areas and compile a summary
  • Ensure implementation of Association’s Procurement Policy and Regulation
  • Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
  • Manage logistics procurement transactions filing system
  • Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
  • Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
  • Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
  • Serving as Secretary of the Tender Committee
  • Perform such other related duties as may be assigned

Qualifications and Experience Requirements

  • Higher Diploma or Degree from an accredited academic institution preferably in Business
  • Administration, Materials Management, Logistics, Procurement
  • 3 years working experience in a busy Organization
  • Membership in Professional Procurement body (desired)

Knowledge/Skills and Abilities

  • Knowledge of the PPRA Act 2004 and Regulations 2005
  • Ability to set clear objectives, schedules and performance standards
  • Experience in managing diverse procurement and logistics operations
  • Ability to work as a team
  • Computer Skills related to materials management packages
  • Awareness of relevant technological solutions
  • Customer care skills
  • Fluent in Oral and written English and Swahili


Application Procedures:

The application should be addressed to:

Human Resource Manager

Only shortlisted applicants will be informed by phone

Applications received later than 21 st December 2019 will not be considered.

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