Procurement Assistant (Contracting Officer’s Representative) at U.S. Embassy March, 2024

About

Announcement Number:
DaresSalaam-2024-014
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Procurement Assistant (Contracting Officer’s Representative) (Internal Candidates Only)
Open Period:
03/04/2024 – 03/18/2024Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 0810 9
Salary:
TZS TSh49,597,266 /Per Year
Work Schedule:
Full-time – 40HRS PER WEEK
Promotion Potential:
LE-9
Duty Location(s):
1 Vacancy in

Dar Es Salaam, TZ
Telework Eligible:
No
For More Info:
 HR Section
 255-22-229 4148
 usembdarhiring@groups.state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Procurement Assistant in General Services Section.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

OCCASIONAL TRAVEL

Duties

 

I. COR Contract Management (80%)

Job holder is appointed in writing by the Contracting Officer pursuant to DOSAR 48 CFR 642.270 to act as his/her authorized representative to assist in the technical monitoring and administration of a contract. Specific COR functions are assigned in the letter of delegation. The annual dollar value of such activities is on average $ 4 Million USD. Job holder’s primary responsibilities may include the following: in collaboration with the requesting officer and GTM, define project requirements and develop a performance work statement for the project; initiate, develop, and provide to the contracting official a complete and approved procurement request package (PRP); obtain certification of the availability of sufficient funding; and draft appropriate justification for other than full and open competitive acquisitions. Duties may also include serving as chairperson of the technical evaluation panel and assisting the contracting officer during discussions/negotiations with potential contractors.
After awarding of the contract, job holder will be responsible for making the contracting officer aware of any performance or schedule failures by the contractor; resolving technical issues arising under the contract; notifying the contracting officer in writing of any needed changes in the performance work statement; reviewing and pre-approving the contractor’s vouchers or invoices; and assisting in contract closeout by informing the contracting officer when the work has been completed.

II. Administrative Management (20%)

Job holder utilizes the Integrated Logistics Management System (ILMS) to carry out COR administrative and monitoring functions. Job holder maintains properly documented and comprehensive COR files for assigned contract(s). COR files must pass an annual review by the supervisor or contracting officer. Job holder is also responsible for preparing reports within strict timelines. This includes inspection and acceptance of contract delivery, vendor notification of rejected invoices, and informing the contracting officer in writing of any performance or schedule failures by the contractor. Job holder is responsible for keeping COR files up to date and accessible only to those who have a requirement.

Incumbent serves as incidental operator of official vehicles and meets all requirements outlined in 14 FAM 433.

Note: This job description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

 

Qualifications and Evaluations

Requirements:
EXPERIENCE: Must have at least three (3) years of experience in acquisitions, procurement, contractor oversight or other program management responsibilities of a technical nature that involves performing acquisition-related activities such as performing market research, writing specifications, statements of work or statements of objectives, developing quality assurance surveillance plans, assisting the Contracting Officer as a technical monitor, participating as a subject matter expert on a technical evaluation team and/or performing as a COR or GTM appointed in writing by a Contracting Officer.

JOB KNOWLEDGE: Must have good knowledge of local business practices, resources, pricing, local contracts management best practices is required. A general knowledge of commerce within the country, to include local contractual requirements, customs and case law as they relate to leasing and contracting is required.

Education Requirements:
A bachelor’s degree in management (including business administration or supply chain management), law, acquisitions, accounting, or finance is required.
Evaluations:
LANGUAGE:   Level IV (Fluent) Speaking/Reading/Writing English is required. Level IV (Fluent) Speaking/Reading/Writing Swahili is required. (This may be tested)

SKILLS AND ABILITIES: Ability to interpret and apply acquisitions regulations and policies. Good oral and written communications skills are required for developing sustainable working relationships with contractors and for meeting the extensive reporting requirements. Organizational skills are required to operate independently with limited direct supervision of day-to-day activities and to assist the contracting officer in a results-driven activity. Tact is required in dealing with local companies and businesses; persuasiveness is often necessary in dealing with contractors to achieve acceptable completion of the contract. Excellent numerical and analytical skills are required for developing and monitoring the financial aspects of the contract and pre-approving invoices. Good overall computer skills are required. Ability to use word processing, spreadsheets and database software is required. Good internet skills are required for document preparation and reporting. Must have a valid, current driver’s license for a car. Must have had a valid driver’s license for a minimum of five (5) years.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

 

Diversity Equality and Inclusion Statement:

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints.  We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.  

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/ 

Required Documents:
To qualify based on education, you MUST submit the requested degree and transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• University Degree Certificate
• University Degree Transcript
• Proof of Citizenship
• Valid Driver’s License 
• Work Permit

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

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