JKT Form Six Selection 2024

Project Coordinator at Norwegian Refugee Council March, 2024

Job Description 

Project Coordinator Energy and Environment Grant in Ruvuma and Mtwara

Position:                                            Project Coordinator

Grade:                                                7

Reports to:                                       Area Manager 

Supervision of:                                Local Project staff in Ruvuma and Mtwara regions 

Duty station:                                    Kibondo /Dar es Salaam / Mtwara / Ruvuma        

Travel:                                               75%

Project number: 

Duration and type of contract:   1 Year – Renewable 

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

RESPONSIBILITIES

  1. Role and responsibilities

The purpose of the Project Coordinator position is to implement delegated EQUINOR grant portfolio

The following is a brief description of the role. 

Generic responsibilities 

  1. Line management of project staff at the Ruvuma and Mtwara level 
  2. Adherence to NRC policies, guidance and procedures and awareness of NRC global and regional strategies
  3. Contribute to CC strategy development, project proposals and provide input on needs and gaps, considering where appropriate the role of cash-based interventions and market based programmes
  4. Manage and implement delegated portfolio of Equinor related activities, budget and project documentation as delegated from AM in line with proposals, strategies, and donor requirements, and ensure high technical quality
  5. Provide regular progress reports to Area Manager and Core Competency Specialists and  Regional Office for Consolidation     
  6. Promote and share ideas for improvement and necessary changes in the activities
  7. Ensure that projects target beneficiaries most in need of protection, explore and asses new and better ways to assist
  8. Develop and manage project budget (in cooperation with Cs) and coordinate across CCs
  9. Ensure capacity building of project staff and transfer key skills  
  10. Liaise and collaborate with relevant local authorities and other key stakeholders
  11. Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities 

  • Facilitation of National and Local Government approval to operate and implement activities in the Regions and Districts of Mtwara and Ruvuma. 
  • Responsible to acquire the necessary permit from the relevant authorities for the general assessments and later implementation of the designed projects 
  • Provided coordination and support to the selected firm/ individuals when conducting the assessment. This includes facilitating access, permits and contacts for the assessment exercise in the field.
  • Coordinates and provide support to various NRC staff who will be conducting assessments for the separate components of the assessments 
  • Responsible for coordinating the day-to-day requirements in the Assessment and Project Design Phase
  • Participate and provide inputs in the drafting of the assessment reports and during the design period. 
  • Support from the onset in the identifying opportunities for cash-based interventions and market based programs and support in the implementation after design.  
  • Contribute to creating an enabling environment for the implementation of cash-based interventions, working with support teams in the institutionalisation of cash (capacity building, guidance and SOP development).
  • Contribute to the development of the Area strategies, initiate and participate in the development of relevant core competencies projects 
  • Coordinate and manage project activities, budget and project documentation in line with proposals, strategies and donor requirements
  • Implement technical direction and ensure high technical quality of projects
  • Provide regular progress reports to the Area Manager and the Country Office 
  • Ensure that projects target beneficiaries most in need of protection, explore and asses new and better ways to assist
  • Participate in project development and fundraising for expansion 
  • Ensure capacity building of project staff and transfer key skills  
  • Liaise and collaborate with relevant local authorities and other key stakeholders
  • Promote the rights of all project participants or the people that will be reached.

Critical interfaces

  • Strategy and project planning: Sector leads/ Specialists ? Area and CO Management 
  • Area operations: Field coordinator/team leaders and staff
  • Staff capacity building: Sector leads, Coordinators and Team leaders.
  • Implementation: Energy and Environment,  Wash/Shelter, Education and ICLA Sector leads.

Scale and scope of position

Staff: Mainly the Assessment firm staff during the Assessment phase. About 6 NRC staff CC Specialists or Coordinator and HSS who will be in the field at various times conducting the assessment for the related CC components. 

Area support staff who will be based in Kibondo with direct support to the project including Finance, Procurement, Logistics, ICT, HR and Admin

Stakeholders: Key external stakeholders: The Government in Dodoma for permits and approvals. The Regional and District and Local Government through whom to reach the populations. The local based organisations including national organisation for knowledge sharing and participation on the assessment and later in implementation after selection. UN agencies, INGOs. 
Budgets: The Assessment and Program Design budget of the Grant. 
Information:

 

Legal or compliance 

The post holder is responsible for Monthly reporting and also relevant parts of the CO strategy reporting (quarterly reports). 

Responsible for managing contracts with firms or contractors and/or suppliers working on this project/s. In addition, the post holder is responsible for compliance with the donor regulations of projects that s/he will be the budget holder for. 

 

QUALIFICATIONS

2. Competencies 

1. Professional competencies 

  • A Bachelor or Masters Degree in Social and Human studies, or Development Studies, or Energy and Environment, or Project Management, or Social Sciences, or Education.    
  • Minimum 3 years of experience from a senior level project implementation position in a humanitarian/recovery or development context
  • Experience working at the different levels of a project development. Assessments through project design and implementation complex and volatile contexts
  • Experience in working with and facilitating assessment teams
  • Experience with working with the Government bodies at various levels and soliciting approvals, permits and buy ins
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile 
  • Fluency in English and Kiswahili both written and verbal 

Context/ Specific skills, knowledge and experience: 

  • Knowledge of the context in Tanzania especially Ruvuma and Mtwara regions is an advantage 
  • Knowledge of the local language (Swahili) is an advantage 
  • Experience with start-up of operations 

2. Behavioural competencies 

  • Managing resources to optimize results
  • Managing performance and development
  • Empowering and building trust
  • Handling insecure environments
  1. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

•     The Job Description 

•     NRC Performance system 

•     Regular /End-of-trial Period Performance Review 

•     Annual Performance Evaluation 

•     The NRC Competency Framework

Additional Information

‘’Female candidates are encouraged to apply”

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