Due Diligence Assistant (Grade 9), TIGO

Due Diligence Assistant (Grade 9)

 JOB PURPOSE

Responsible for improving the governance, document management and process auditability of all formal documentation related Procurement and supplier due diligence.

CORE RESPONSIBILITIES

Support Due Diligence Specialist to Maintain and where necessary create and maintain a document tracking database, ensure a reconciliation between database and physical files for

  • Supplier on boarding documentation: ( Code of Conduct, Vendor Certificate, NDA, Supplier registration, Contractors board registration, Business Insurance, Securimate verification)
  • Complete on line Securimate input on behalf of suppliers where necessary
  • Ensure Securimate database is up to date with all suppliers on Vendor Master File Verified ( Carry out required monthly, quarterly, and annual internal controls, Process tracking mapped to relevant Internal Controls and KPI tracking mapped to relevant internal controls)
  • Ensure Audit trail is in place for major Procurement decisions
  • Internal Controls (ICM) for Procurement & Inventory
  • Update contracts database, ensure a reconciliation between CMS and physical files
  • Update/ create where necessary procurement database (physical and electronic) inserting missing information, archive supplier documents (Purchase Committee minutes and other approvals, Inventory, Committee minutes and other approvals Single source Justification forms)
  • Create and monitor a process of contract documents signing
  • Monitor and report on procurement requisitions and provide weekly performance updates to all buyers and procurement management
  • Sample testing (audit) of Major suppliers code of conduct requirements (Emergency preparedness – fire alarms & testing, Review of suppliers processes (protection of workers from emergency risks)PPE checks, Tracking occupational health of suppliers, Check records of proof of age (Child labour)
  • Update databases to track status of documentation from preparation to execution and filing
  • Periodic reporting on process performance and improvements tracking
  • Other related administrative duties as assigned by supervisor

ACADEMIC QUALIFICATIONS

  • Degree in Business Administration and/or related


CORE COMPETENCIES

  • Excellent in oral and written communication skills
  • Ability to read and understand and prepare formal documentsAble to manage and plan own workload.
  • Independent and with good work attitude with high level of integrity
  • Good Microsoft Office skills with advanced Excel skills

 

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