Due Diligence Specialist, Tigo

Due Diligence Specialist

JOB PURPOSE

Responsible for improving the governance, document management and process auditability of
all formal documentation related Procurement and supplier due diligence.

CORE RESPONSIBILITIES

In conjunction with assistant who will be direct report a direct report to this role responsible to  

    Maintain and where necessary create and maintain a document tracking database, ensure a reconciliation between database and physical files for

  1. Supplier on boarding documentation (Code of Conduct, Vendor, Certificate, NDA, Supplier registration, Contractors board registration, Business Insurance, Securimate verification).
  2. Complete  online Securimate input on behalf of new suppliers where necessary
  3. Ensure Securimate database is up to date with all suppliers on vendor master file
    verified
  4. Part of  securimate Verification team if requested Internal Controls (ICM) for Procurement & Inventory
  5. Internal Controls (ICM) for Procurement & Inventory (Responsible for the management of or execution of monthly, quarterly and annual internal controls Process tracking mapped to relevant internal controlsKPI tracking mapped to relevant internal controls).
  6. Ensure Audit trail is in place for all major Procurement decisions
  7. Update contracts database, ensure a reconciliation between CMS and physical files
  8. Update/ create where necessary procurement database (physical and electronic) inserting missing information, archive supplier documents (Purchase Committee minutes and other approvals, Inventory committee minutes and other approvals Single source Justification forms).
  9. Create and monitor a process of contract documents signing
  10. Monitor and report on procurement requisition processing and provide weekly performance updates to all buyers and procurement management
  11. Sample testing (audit) of Major suppliers code of conduct requirements (Emergency preparedness – fire alarms & testing, Review of suppliers processes (protection of workers from emergency risks), PPE checks, Tracking occupational health
    of suppliers, Check records of proof of age (Child labour)).
  12.  Update databases to track status of documentation from preparation to execution and filing Periodic reporting on process performance and improvements tracking
  13. Other related administrative duties as assigned by supervisor
  14. ACADEMIC QUALIFICATIONS
  • Degree in Business Administration and/or related

CORE COMPETENCIES

  • 2+ years applicable experience preferably in Procurement, Supply Chain and/or contracts
  • Ability to work independently with minimum supervision and meet deadlines
  • Excellent in oral and written communication skills
  • Ability to read and understand and prepare formal documents
  • Able to manage and plan own workload.
  • Independent and with good work attitude with high level of integrity  Ability to work in a fast pace environment
  • Good Microsoft Office skills with advanced Excel skills

Qualifications:

ACADEMIC QUALIFICATIONS

  • Degree in Business Administration and/or related
  • 2+ years applicable experience preferably in Procurement, Supply Chain and/or contracts

CORE COMPETENCIES

  • Ability to work independently with minimum supervision and meet deadlines
  • Excellent in oral and written communication skills
  • Ability to read and understand and prepare formal documents
  • Able to manage and plan own workload.
  • Independent and with good work
    attitude with high level of integrity  Ability to work in a fast pace
    environment
  • Good Microsoft Office skillswith advanced Excel skills

This position is open to people:

 

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