Samples / Examples How to Write a Resignation Letter

Ready to leave your job? Learn how to write a resignation letter that keeps you in good standing with your employer. This sample letter of resignation can help you find the right words.

 

Avoid Negativity

– There should be no negativity in the letter, since it goes in your personal file. That being said; you never know when you would come across the same HR employees down the future. Hence it is best to keep all your bridges, instead of burning them down. Positive sentences can help you achieve that. Potential employers often contact your ex-employers for employment verification etc. Naturally, you must make a note of that. If you write negative sentences in the letter, it is certainly not going to go down well with employers who are called to vouch for you.

 

The purpose of a resignation letter is to advise your employer of your intention to resign from your current position within the company.

Your resignation letter should be kept brief but should at least include the following:

• The name of the person you are addressing it to
• An explanation for your resignation
• The effective date of your resignation
• The date of your last day of work
• Your name and signature

You will need to check your company policy or your employment contract to find out how many weeks notice you need to give upon resignation. Some companies will terminate an employee immediately, so be prepared for this.

You should also consider including a positive statement about your employer and perhaps even thank them for the opportunities they gave you or wish them well for the future. Whatever your reasons for resigning, you want to leave on good terms. It is important to remain professional as your resignation letter will be kept on file and could be accessed for future reference.

Resignation Letter Template (Text Version)

 

oberta Jones
18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com

 

[Date]

Ms. Joyce Michaels
CEO
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at jones@somedomain.com or call me at 555-555-5555.

Sincerely,

 

Roberta Jones

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Use the following template to help you write an effective cover letter introduction, main body, and closing.

Your Name
Your Address
Your City, State, Post Code
Your Phone Number
Your Email (optional)

Date

Name Title Organisation Address City, State, Post Code

Dear First Name Last Name,

I would like to inform you that I am resigning from my position as (position held) for the (XYZ Company), effective (Leaving date).

Thank you for the opportunities for professional and personal development that you have provided me during the last (number) years. I have enjoyed working for the agency and appreciate the support provided to me during my time with the company.

If I can be of any help during this transition, with training or hiring please let me know as I would be happy to make myself available.

Sincerely,
Your signature
Your name

 

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[Your address]

[Your phone number]

Date

Person’s name

[Title]

Company name

Address

Dear [manager/ first name of person],

Kindly consider this letter as a formal/official notice of my resignation from my position as [name of position] for [name of the company]. My resignation will be effective on [date]. This includes the notice period of [no. of weeks] weeks.

As you probably already know the reason for my departure [this is optional, you can either mention that you have received a new offer at Xyz Company, or that you are relocating etc].[Here you can thank your manager for help in getting the new position since you gained a great experience while working with him]

I would like to thank you for the many opportunities I have had with this organization. I would especially like to thank [names of colleagues] for their support and guidance and [mention positive experiences you have had at the workplace].

I wish you and [company name] the very best for the future. Kindly let me know if I can be of any help during the transition and help my replacement into his/her new role. [Mention that you will mentor the new person even after your last date]. [Ask how you can clean off loans or accruals of assets that you might have gained from the company]..

Thanks again for everything.

Yours sincerely,

[Your name]

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Date

Name of organization

Address

City, Zip Code

Dear Title/ Name/ Last name,

This letter serves as my resignation notice from the position of [position name] from [company name]. My last day of employment would be [mention date]. This includes the notice period of [mention no. of weeks].

Resigning from [name of the organization] is a difficult decision. I have to do so, on account of some personal obligations. My resignation should, in no way, be taken as my dissatisfaction with my position, my role or the management.

Indeed, I would also like to take this opportunity to thank each and every member of [name of the company], for their mentorship and guidance. You, especially, have made important contributions to my professional development.

I am aware of the requirement to provide professional support to my successor until my departure. I promise to give my full commitment to him/her until then. I intend to make this change as smooth as possible. Additionally, I am also available for help anytime, and am leaving my contact details so you can contact me when needed.

I will be grateful to you if you can send me details about the final work schedule and employee benefits etc.

Sincerely,

Your Name

 

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