Admin & Social Media Executive (Executive Assistant) at LSO Contractors Limited July, 2020

LSO Contractors Limited

Local Construction and Building Maintenance company

Position

Your job title will be Executive Assistant and you will be employed to support our Group CEO’s office. On a daily basis, you will report to the Group CEO and occasionally to the Head of Finance and Admin.

Job Description

On a day to day basis, the Job Holder will:

  • Manage incoming and Outgoing Phone and Email communications*
  • Process complex administrative and business oriented special project assignments
  • Prepare and edit correspondence, reply on behalf of the CEO where instructed
  • File, Email, Open and distribute mail
  • Compose presentations, complex reports, Memos, Letters, confidential correspondence and files with a high degree of accuracy, efficiency and professionalism.
  • Spearhead Tender Submission Procedures
  • Interface with customers and maintain internal and external relationships.
  • Maintain calendar and schedule of events for Meetings, Customer Meetings, and Special Events.
  • Handle CEO’s Expense Reports, Reconcile Credit/Debit cards where applicable
  • Maintain Records of Office Inventory and Company Assets
  • Coordinate periodic review and update of business literature like Corporate Profile, Website, Social Media Pages, Whatsapp for Business Catalog.
  • Assist with implementing an effective Marketing and Sales Strategy for the business’ core products.
  • Maintain Inventory of all Tools and Equipment and be custodian for allocation to each site.
  • Manage and track Office Resources and expenditure against monthly budget
  • Manage usage of office resources.
  • Supervise transport for official business and maintain up to date vehicle status registers.
  • Complete Special Projects and other duties as assigned.

Positive Attributes

  • Maintains strict confidentiality on highly sensitive matters.
  • Applies a proactive and flexible approach to their workload
  • Coordinates access to the Group CEO without being a hindrance to progress

Targeted Results/Key Performance Areas

  • Effective Management of the CEO’s office (Timely Meeting/Appointment Reminders, Clean in/out trays, Proper Follow ups, and feedback
  • Adherence to Deadlines
  • Tenders and Suppliers Registration Processes are Submitted 2 days before deadline.
  • Prompt Reconciliation of Expenses and Debit/Credit Cards and submission to Finance for Weekly Reporting
  • High Level of Innovation and Initiative applied to the role

If you have a minimum of a Degree in Law (LLB), Business Administration, Marketing or Sales and at least two years’ experience in a successful SME Company, and feel you are up to the job and not a time waster, then please email a Motivation Letter and CV to [email protected]

Note that Applications without a Motivation Letter will not be considered. Applications close: 22nd July 2020.

Only candidates can apply for this job.

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