Administrative Assistant at Citizens Economic Empowerment Commission October, 2020

Citizens Economic Empowerment Commission

ADMINISTRATIVE ASSISTANT (1 Position)

Reporting to the General Manager, the Administrative Assistant will be responsible for the provision of administrative support to the Company.

DUTIES AND RESPONSIBILITIES

  • Provide administrative support in the management of the Company office;
  • Coordinate all incoming and outgoing correspondence
  • Maintain a register of all queries and responses submitted to the Company office
  • Maintain hardcopy and electronic office filing system
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
  • Support Company staff in assigned project work
  • Set up and co-ordinate meetings and conferences
  • Meet, receive and attend to clients and visitors
  • Arrange for accommodation and transport for staff and visitors
  • Maintain office inventory
  • Ensure backup documents are properly and systematically filed
  • Ensure cleanliness and high standards of hygiene of office and maintenance of office equipment
  • Support the preparation of unit monthly and quarterly work plan and budgets
  • Provide administrative support in the management of the Company office;
  • Undertake highly, effective and detailed communication with the General Manager;
  • Report and analyse problems experienced with the administrative support of the Company office, so that remedial actions can promptly be taken;

QUALIFICATIONS AND SKILLS

  • Diploma in Business Administration, Management Studies or any related field
  • Computer literate
  • Ability to work independently
  • Excellent communication skills
  • At least 2 years’ relevant work experience

All applications in writing should be accompanied by up-to-date Curriculum Vitae and supporting documents (Note: do not send originals) with the names and addresses of three referees, one of which should be the last or current employer. The applications must be submitted in a sealed envelope indicating the position being applied for.

Applications should be submitted by 30 October, 2020 to the address below:

The Board Chairperson
Mumbwa Farmers Cotton Ginning and Pressing Company
C/o Citizens Economic Empowerment Commission
Plot 6457, Los Angeles Boulevard
LongAcres
P.O Box 35068
LUSAKA

Only candidates can apply for this job.

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