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Internal Auditor x1 & Communications and Marketing Director x1 at Family Legacy December, 2021

Family Legacy

Employment Opportunities

Family Legacy Missions Zambia (FLMZ) is a Faith based organization that upholds Christian values and morals in the education of the orphaned and vulnerable children it serves. The organization seeks to recruit suitably qualified, experienced and competent individuals who will demonstrate commitment to FL mission, vision, and values to be based in Lusaka for the following positions:

1. Internal Auditor- Reports to the Country Director
Job Summary

The Internal Auditor will provide independent, objective assurance internally through periodic spot checks of internal controls and investigations as well as commission and oversee external audits. The role will build capacity, create a proactive culture of risk management and compliance, set standards, policies and procedures, while embracing a systematic and disciplined approach to assessing and improving effectiveness of internal controls by all FL and Legacy Lodge staff.

Dimensions of Role:

The post holder will manage the departmental annual budget related to the risk and internal control functions for Family Legacy Mission Zambia (FLMZ)and the Legacy Lodge.
The post holder reports to the Country Director, with strong working relations with the Chief Financial Officer at the FLMI home office in Dallas TX and the General Manager and Chief Finance Officer at the Legacy Lodge.

The post holder plans and undertakes the work of FLMZ and Legacy Lodge risk management, compliance and internal controls functions, including conducting internal audits of all FLMZ and Legacy Lodge business functions(departments), partner organisations, contractors and service providers.
The post serves as the country level focal point for the coordination of risk management systems and processes, working with all other departments and staff as appropriate to mainstream risk management policy, standards and framework.

The post holder is the focal point person for all compliance requirements (internal and external) of FLMI/FLMZ, including compliance with donor requirements and government laws and regulations.
The post holder is the focal point within FL for coordinating all FLMI assurance audits (both internal and external) and monitoring and follow up on all audit actions for FLMZ and the Legacy Lodge.
As part of the overall approach to risk management, the post holder supports the Country Director, Country Leadership Team (CLT), the Legacy Lodge General Manager, the Lodge management, Heads of Departments and all staff to ensure that all business activities are carried out in compliance with organisational policies and in accordance with the local regulatory environment.

The post holder is the focal point for rolling out the Anti-Fraud, Anti-bribery and Corruption Policy, Code of Conduct, Whistle-blowing Policy, Conflict of Interest and Anti-terrorism Policy, their implementation and monitoring within FL, extended to all FLMZ and the Legacy Lodge associates (contractors, suppliers and service providers).
The post holder works independently and objectively on the various audit, review and spot check assignments and should be capable of handling any audit assignment within the organisation and or any special review as directed by the Country Director from time to time.

Typical Responsibilities – Key End Results of Position:

  • Develop annual audit plan to cover audit reviews during the year for various business functions of FLMZ and Legacy Lodge in consultation with Chief Financial Controller in FLMI;
  • Plan the objectives and scope of assigned audits and prepare an audit program for FLMZ and Legacy Lodge;
  • Lead in the preparation of FLMI/Board Assurance audits by assisting FLMZ, departments and the Legacy Lodge by conducting internal control and risk assessments of the various areas of focus for the FLMI/Board audit.
  • Following up on all audit recommendations and actions, whether by Internal Audit and/or FLMI/Board Assurance, and External audits in the quarter or period following the audit report and reporting on the same to Country Leadership Team.
  • Responsible for conducting of investigations into staff related fraud, corruption and other related forms of wrongdoing across FLMZ and Legacy Lodge operations.
  • Oversee fraud prevention efforts and deliver ethics training programs to staff and associates focused on the organizational code of conduct and related policies such as the Whistle-blowing Policy, Anti-fraud, Anti-bribery and Corruption policy, financial disclosure and conflict of interest policies.
  • Draft the audit report based on the findings raised, discussion with all the concerned parties and for onward submission of audit reports to Country Leadership Team for their action.
  • Facilitate capacity building/training for Risk Management, fraud awareness and other relevant areas.
  • Monitor and consolidate the FLMZ and Legacy Lodge identified risks into a Risk Register for the ministry in Zambia.
  • Monitoring the legal environment to ensure compliance with new laws and regulations in areas of operation and providing support to Core CLT in the handling and following up of all legal cases and compliance claims, compliance with local laws and regulations, contract management, external legal advice, in-country registration status, anti-terrorism screening of staff, and FLMZ and Legacy Lodge legal claims.
  • Support partner organizations in their own risk management systems and processes, and conduct partner risk assessments based on due diligence reports, conduct due diligence exercise of old and new partners before and during program implementation to identify possible key risks that might affect Family Legacy’s operations with the partners and associates.
  • Performing periodic partnership or associates audit to   ensure that they are operating in conformity with the partnership agreement entered into with Family Legacy.

Key performance measures:

  • Well-developed policies, guidelines, standards and control measures for key departments and or areas of operations needed for effective control.
  • Timely completion of audit/review assignments and reports of high standard and of great value to the management (Core CLT, Executive, partner organizations).
  • Completion of internal audit assignments, reviews within acceptable quality standards.
  • Successful identification of root causes of collapse in controls and recommendations to improve internal control systems and operations.
  • Timely completion of departmental administrative functions, e.g. preparing Terms of Reference and commissioning external audits, preparation of assignments audit reports, partners assessments, circulation of notification of audit assignments to auditees, entrance and exit meetings documentation, etc.
  • Increased capacity of leadership in risk management and prevention of fraudulent activities through good stewardship.

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:

Skills Required

  • Strong analytical skills
  • Strong planning and organizational skills
  • Ability to undertake performance audit/reviews
  • Good understanding of statutory requirements and other regulations.
  • Strong management and coordination skills
  • Good Administrative and communication skills
  • Good interpersonal skills.
  • Attention to detail and ability to present work in a professional format.
  • Ability to adapt readily to changes in systems and procedures.
  • Ability to reinforce standards and objectives.

Qualifications and Experience

  • Degree in Accounting or its equivalent and a professional qualification such as ACCA/CIMA/CA or equivalent or studies towards attainment of such qualifications
  • 5 years accounting or auditing experience
  • Experience in Risk Management standards and processes
  • Experience in Fraud Risk management and investigation
  • Experience at a supervisory level – preferably in an INGO.
  • Conversant with project management cycle
  • Well versed in computerised accounting and good working knowledge of auditing applications software
  • Able to prepare audit reports on/ tight deadlines
  • Experience in grant financial accounting will be an added advantage
  • A good understanding of risk-based audit methodologies
  • A good working knowledge of the Internal Auditing standards as promulgated by the Institute of Internal Auditors, Inc. (USA).

2. Communications and Marketing Director- Reports to the Country Director

Job Summary

The purpose of the Communications and Marketing Director position is to develop and implement an integrated marketing communications strategy that is structured, focused, and staffed for productive and quality work. The job holder will provide strategic leadership and management of Family Legacy internal and external engagement including media houses in Zambia.

In addition, the role offers expert advice in developing innovative ways of reaching out to donors, public relations, social media and events that will lead to effective marketing campaigns. The role is part of the Senior Leadership Team and the trusted leader in the area of communications and marketing.

Dimensions of Role:

  • Develop and manage marketing budget, Communications department strategy and action plan in line with organizational strategy.
  • The  Communications and Marketing Director provides strategic leadership and coordinates communication processes while ensuring they are in line with the FL vision,  mission  and strategic plan at any given time. The role ensures that FLMZ is well branded and  its work is well known by its stakeholders, the Government of the Republic of Zambia (GRZ) and other players working on children’s issues. It is therefore, expected that the position holder has a full grasp of FL strategic plan and programs.
  • Supports and monitors the operation of the organizations’ website or email marketing program and provides analytics review.
  • Ensure alignment with organizational-wide marketing and communications strategic objectives.

Typical Responsibilities – Key End Results of Position:

1.   Corporate Communications

  • Lead in the development and implementation of Family Legacy Communications Strategy and plan in line with overall ministries guidelines and standards.
  • Participate in the development of branding and corporate identity initiatives
  • Provide strategic advice and support to Family Legacy leadership team in Zambia and manage risks related to communication and media work.
  • Communicate Family Legacy programs achievements, lessons learnt and best practice in order to be salt and light (influence for transformation and God’s Glory) of the world;
  • Ensure adherence to communication policies, protocols, standards and implement guidelines for producing communications content across Family Legacy.
  • Lead in the design and the production of high-quality communication products including information packs, power point presentations, press releases, speeches and talking points, annual reports, organization profile, newsletters, photos and video and multimedia content.
  • In liaison with program and sponsorship staff, lead the production of creative key messages appropriately tailored to external and internal audiences including through the production and dissemination of reports, the organization of events and conferences.
  • Lead internal communication and keep staff regularly informed of up-to-date ministry developments at USA, country and community level through effective channels.
  • Take full responsibility for performance management of all direct reports, work closely with them to define their performance objectives, mentor and focus their work to be in line with Family Legacy Christian values.
  • Manage all external communication consultants and partners as required for the development of agreed outputs.

2.  Digital Communications   

  • Develop a marketing, media and communications plan in collaboration with FLMI to convey the right messages to the targeted audiences using the right channels.
  • Oversee the website content development and management to ensure it is relevant, accurate and up to date.

3.  Campaigns

  • In liaison with program, sponsorship and development staff in USA and Zambia, lead in the design and development of campaign materials in relation to Family Legacy vision and mission while ensuring relevance of content based on local context.
  • Establish, strengthen and maintain strategic partnership and alliances with campaigns and development partners.
  • Lead in the production and dissemination of information articles, papers and statements, key messages, fact sheets on the campaign themes as needed.

4.  Media Relations

  • Establish, strengthen and maintain strategic partnership with media and public relations partners in order to boost Family Legacy’s public image, profile and visibility in the country.
  • Support the positioning of Family Legacy as a Christian charity, that exists to glorify God by equipping orphaned and vulnerable children in Zambia to realize their God-given potential, using targeted mass media both at country and local level.

5.  Information and Knowledge Management

  • In liaison with program staff, ensure the effective gathering, packaging, management and utilization of critical information required to achieve country program goals, external influence and external publications and inform strategic directions.
  • Ensure that best practices, stories of change and case studies are produced and add and shared to support learning, fundraising and profiling with donors and sponsors.
  • Ensures that proper systems and mechanisms are in place through which corporate communications and marketing products are properly documented, protected, shared and displayed as necessary.
  • Ensure that user friendly systems or infrastructures are in place where ministry learning resources are shared.

Knowledge, Skills, and Required to Achieve Role’s Objectives

  • Good understanding of child protection and development issues.
  • Experience in developing and implementing communications strategies.
  • Knowledge in digital communication and social media.
  • People skills – able to interact, supervise, negotiate, influence, network, advocate and facilitate.
  • Writing skills – able to write press releases, speeches and presentations.
  • Event management skills.
  • Takes initiative
  • Analytical ability
  • Team orientation
  • Problem solving
  • Multi-tasking

 Educational Qualification and Experience

  • Bachelor’s degree in Communication, Public Relations, Journalism, Media Studies, International Relations or Marketing.
  • A relevant Masters’ Degree is an added advantage.
  • At least 3-5 years of relevant working experience.

Kindly follow this link to apply and complete the application process by sending your CV to [email protected]

Closing date: 3rd December 2021. Only shortlisted candidates will be contacted.

To apply for this job email your details to [email protected]

Only candidates can apply for this job.

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