Logistics Assistant – Supply Chain Management at PIN April, 2021

PIN

Position: Logistics Assistant-Supply Chain Management
Location: Mongu, Zambia
Contract duration: 9 months
Start date: ASAP
Direct Line Manager: Logistics Manager

OVERVIEW

Background

People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance around the world. Present in Zambia since 2017, PIN has directly and in cooperation with local partners implemented numerous humanitarian and development projects across Western, North Western and Lusaka provinces, mainly focusing on emergency and development Nutrition, WASH, Livelihoods, renewable energy and good governance programming (funded by UNICEF, DG DEVCO and Czech government).

Description of the Role

The Supply Chain Assistant (SCA) is responsible to provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective procurement and timely delivery of goods and services to intended beneficiaries.

Responsibilities:

  • Support tender preparation and tender execution and general support to all the procurement matters within the range of PIN work in Zambia;
  • Ensure compliance with procurement procedures;
  • Consult potential exemptions with Procurement Officer;
  • Provide guidance to other team members on ELO procedures in relation to managing procurement;
  • Provide CP Procurement Guidelines training for staff, especially as part of induction training (if necessary and required);
  • Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
  • Responsible for regular updates of Annual Procurement Plans;
  • Assure economic and adequate purchases for office needs according to PIN and donor procurement rules;
  • Identify suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with donors and PIN procurement guidelines;
  • Implement procurement: preparation of quotations, tenders, market surveys, gathering them and uploading into ELO. Purchases of projects’ items and services;
  • Keep track on all deadlines or closing date of quotation submissions;
  • Keep track on deadline of delivery stipulated in each Contract and send out necessary reminder to suppliers if the deadline is approaching.
  • To liaise with project managers and give advice about best ways to procure goods ensuring quality control and conformity with required specifications;
  • Update supplier database;
  • Collecting of invoices from suppliers and handing to Finance Department;
  • Additional responsibilities or other tasks as assigned by the line manager or from staff.
  • Handling of stock as per PIN guidelines on stock management and warehousing guidelines, including quality control
  • Appropriate storing layout and organisation of the items on stock, their identification and safe storing
  • Preparing, processing and proper archiving of stock documentation as per PIN guidelines on stock management
  • Completeness, correctness and accurate links between actual material in stock and documentation
  • Monitoring of loading and unloading of material and completeness check.
  • Ensuring a safe, comfortable, efficient and cost-effective use of the Premises,
  • Management of office/guest house supplies – replenishment and stock of consumables and stationery used in the office,
  • Ensuring regular office/guest house maintenance and cleanness of premises,
  • Spare keys to guesthouses and offices kept in safe place with restricted access
  • Efficient and adequate lodging premises for permanent or visiting staff, including its maintenance and equipment arrangements.

PERSON SPECIFIC REQUIREMENTS

Work Experience and Knowledge

  • Experience in a similar position for at least 2 years;
  • First-hand experience across procurement, transportation, warehousing, assets and facility management.;
  • Knowledge of Zambian regulations for logistics processes;
  • Experience of working for an international non-governmental organization is an advantage
  • Ability of record keeping (procurement trackers, logbooks, etc);
  • Excellent IT skills, in particular Word, Excel and email is a must;
  • Knowledge of IT network set up and basic maintenance of IT technique is advantage;
  • Knowledge of car mechanics and/or ability to repair cars is an advantage;
  • Excellent people management skills and good communicator;
  • Highly organized, dynamic and self-motivated, ability to work under high pressure and prioritize tasks;
  • Ability and experience with teams leading.

Education

  • Diploma (or a degree) in relevant field – supply chain, logistics, etc.

APPLICATION PROCESS

  • Please submit your application including a detailed CV, salary expectation and other data by filling in the form found on this link:https://apply.workable.com/people-in-need-2/j/813288DF53/apply/
  • Completed application must clearly mention on top the position applied for and must reach to above address of People in Need office before, April 12, 2021 17:00 Hours (CAT)
  • Due to limited resources, Human Resources office will only contact the shortlisted candidates.
  • Any offer made will be conditional on receipt of two (2) references from your most recent and previous employers (supervisors). In case clarification is required, People in Need reserves the right to call the referees.
  • Female applicants are especially encouraged to apply

To apply for this job please visit apply.workable.com.

Only candidates can apply for this job.

Production Statistician at Dangote Cement April, 2021

Dangote Cement Zambia Job Summary To compile, evaluate, record and maintain daily record of bulk raw materials and other materials inputs, cement produced, quality of the same sales and plant efficiencies for management’s decision making. Compiles and prepares daily morning reports (DMR) on kilns, cement mills, raw mill and crushers showing total in/out puts at various stages of the production

Junior Process Engineer at Dangote Cement April, 2021

Dangote Cement Zambia Job Summary: Assist with the monitoring of plant process lines and participate in troubleshooting if required to ensure plant operations are effectively executed and production targets are achieved. Key Duties and Responsibilities Carry out routine process checks, ensure that sensors are working properly in all plant units and prepare detailed process reports. Conduct process tests and studies

Content Researcher (2 positions available) at Media 365 Limited April, 2021

Media 365 Limited Location: Media 365 Offices (Lusaka) with occasional travel as required Status: 1 Year Contract, Full time Level: Intermediary Reports to: Project Manager/ Producer (Content) Media 365: Ideas that Inform, Educate and Inspire Who are we? Based in Lusaka, Zambia, we have worked with local and global clients in the public, private and non-profit sectors since 2008. We

Assistant Driller at Grizzly Mining Limited April, 2021

Grizzly Mining Limited Minimum Requirements Grade 12 Certificate Tertiary certificate in related field will be an advantage 3 years experience as an assistant driller for the surface drilling machines Send your CV to [email protected]

Senior Driller at Grizzly Mining Limited April, 2021

Grizzly Mining Limited Minimuim Requirements Grade 12 Certificate Tertiary certificate in related field will be an advantage 10 year experience as a senior Driller in the drilling of the Diamec machines. Send your CV to [email protected]

Search Job here