Necta Results Form four, Form Two & Darasa la Nne

Multiple Positions at Grassroot Soccer Zambia December, 2021

Grassroot Soccer Zambia

Educate, Motivate, Inspire

Grassroot Soccer (GRS) is a rapidly growing local adolescent health organization that leverages the power of soccer to educate, inspire, and mobilize youth in Zambia to overcome their greatest health challenges, live healthier, more productive lives, and be agents for change in their communities. Since 2005, GRS programs have reached  over 25000 young people annually with life-saving HIV prevention and sexual and reproductive-health information and services in Zambia. Grassroot Soccer is looking to continue scaling its impact via over the next five years.

Grassroot Soccer Zambia in partnership with Right to Care Zambia (Prime) has been awarded a five (5) year project funded by the USAID through the PEPFAR mechanism. The Maintained Epidemic Control of HIV (MECH) Project aims to reduce HIV mortality, morbidity and transmission by achieving the UNAIDS and PEPFAR goal of 95/95/95 HIV treatment coverage by providing comprehensive HIV Prevention, Care and Treatment maintenance services in Luapula, Northern and Muchinga provinces of Zambia. Grassroot Soccer Zambia seeks to fill the following positions for its Northern Province Project sites:-

1. Project Manager –  MECH

Reports to: Country Director

Location: Kasama

Job Purpose

The focus of the role is the overall responsibility for the design and delivery of the Project in the target districts. It involves managing a team of staff who oversee programs activities at various project sites in Northern Province. The role includes liaising with the M&E, Administration, Operations, Communication, Partnerships, Grant and Compliance to ensure efficient delivery of program activities, accuracy and timely reporting in partnership with the MECH lead organization.

PRIMARY RESPONSIBILITY

  • Collaborate with site coordinators to ensure all program activities are operating smoothly.
  • Provide guidance in decision making concerning daily planning and realisation of activities in accordance with approved program schedules and budgets.
  • Manage programmatic learning processes to ensure ongoing evaluation of program delivery
  • Identification of promising practices and integration of those practices into future programming.
  • Management of project staff to ensure that programs are delivered as planned and staff are held accountable to measurable objectives and targets.
  • Timely submission of project reports

Technical skills

Required:

Programme Management

  • Demonstrated experience in leading strategic and operational planning in an international setting
  • Extensive conceptual skills including development of project strategy
  • Advanced writing skills in English
  • Demonstrated experience in budget development and programme design (including concept preparation and proposal development), implementation and evaluation

People/Relationship Management

  • Demonstrated leadership and interpersonal skills
  • Ability and interest to coach and develop staff
  • Experience with performance management
  • Experience with the management of a diverse workforce
  • Strong representation and negotiation skills

Financial Management

Knowledge and experience with financial management as demonstrated by:

  • Ability to manage a complex budget
  • Donor compliance and reporting

External Relationships/Fundraising

  • Experience in establishing and maintaining collaborative relationships with donors/Primes and Government counterparts.

Qualifications and Experience

Required:

  • Bachelor’s Degree in relevant field, and equivalent work experience;
  • A Project Management qualification will be advantageous;
  • Seven or more years of relevant USAID work experience in a management position relevant to NGO operations or relief/Development field.

2.   M&E Coordinator-MECH(1)

Reports to: Project Manager
Location:Kasama

Job Purpose:

This position of M&E Coordinator will be responsible for coordinating all monitoring, evaluation and learning tactical and operational activities on the project Key to this position include ensuring alignment of project activities with the M&E Startegy, tactical and operational planning, supporting project implementation as envisioned, tracking the roll-out of key performance indicators (KPIs), including capacity-building of Data Capturers/ Coaches, Program staff and oversight on M&E data and processes. The M&E Coordinator will additionally liaise with the Monitoring, Evaluation and Learning (MEL) Manager to oversee data flow processes and data quality controls, as well as develop and revise M&E tools. The M&E Coordinator will be encouraged to think creatively to keep GRS at the cutting edge of monitoring and evaluation processes, attend data reviews and create partnerships with key and relevant M&E stakeholders on the project.

Primary Responsibilities:

  • Ensuring alignment of project activities with the M&E Strategy, tactical and operational planning, supporting project implementation as envisioned, tracking the roll-out of key performance indicators (KPIs), including capacity-building of Data Capturers/ Coaches, Program staff and oversight on M&E data and processes.
  • The M&E Coordinator will additionally liaise with the Monitoring, Evaluation and Learning (MEL)
  • Manager to oversee data flow processes and data quality controls, as well as develop and revise M&E tools.
  • The M&E Coordinator will be encouraged to think creatively to keep GRS at the cutting edge of monitoring and evaluation processes, attend data reviews and create partnerships with key and relevant M&E stakeholders on the project.
  • The M&E Coordinator will report to the MEL Manager, working closely with the System Analyst & Developer, and will be based at the Kasama Regional Offices to monitor M&E activities on project sites in Kasama, Senga, Nsama and Mbala.

Key Performance Areas include:

  • Training, Capacity-building and Strengthening Salesforce System Support and Supervision
  • Data Flow Processes and Quality Assurance
  • Data Review, Analysis and Reporting
  • M&E Tool Refinement and Development

Qualifications and Experience

  • Tertiary education (Bachelor’s degree in social sciences or related field preferred).
  • Monitoring and Evaluation qualification will be advantageous
  • 3 years of relevant M&E related work experience within the development sector (preferably the Health NGO sector)

3.   Finance and Administrative Assistant -MECH(1)

Reports to: Project Manager
Location: Kasama

Job  Purpose

This position is responsible for preparing, recording, reviewing and reconciling the financial transactions incurred by Grassroot Soccer Zambia on MECH Project. Duties also include payroll related functions, assist in grant management, annual budgeting and monitoring and annual audit. Preparing the financial statements and managing the annual audit:

Accounting

  • Manage and maintain accounting system.
  • Assist in the annual budget process & maintenance of site budgets
  • Review and approve reconciliation process and weekly/monthly journal entries.
  • Assume responsibility of being petty cash custodian
  • Manage monthly bank account reporting – Review and approve monthly petty cash journal entries and prepare bank entries perform reconciliation.
  • Maintain forms and create and maintain filing system.
  • Ensure compliance with internal controls, policies and procedures.

Procurement

  • Support the centralized purchasing process
  • Manage preferred vendor list and ensure compliance with key donor regulations
  • Determine which vendors GRS should establish an account with and implement.

Inventory and Assets

  • Manage  and ensure that all inventory and assets are secured

Technical skills

Financial Management

  • Knowledge and experience with financial management as demonstrated by:
  • Ability to manage a complex budget
  • Donor compliance and reporting especially USAID/EU

Qualifications and Experience

  • Diploma in Accounting, ZICA, or related field preferred.
  • Registered member of ZICA
  • 3 years of relevant working experience within the development sector (preferably the Health NGO sector)

4.   Project Site Coordinators -MECH x4 (Kasama-1, Mbala-1, Nsama-1, Senga-1)

Reports to: Project Manager

Job Purpose

This position provides overall leadership, quality control and supervision of the implementation of the project activities at the site. Tasks will include: –

Project Implementation Coordination

  • Ensure continuous implementation of the project in collaboration with the Site community volunteers (Coaches) Liaise with the project Manager on the recruitment of project beneficiaries at the site.
  • Conduct all community mobilisation activities at the site
  • Coordination of referral to high-impact services for project beneficiaries
  • Provide oversight on all GRS curriculum activities at the site including supervision of community volunteers (Coaches)
  • Manage logistics, before, during and after each event and assist in the planning of all community activities.
  • Participate in Training of Coaches and help CDT in planning for trainings.
  • Conduct pro-active regular site visits to SKILLZ activities including Coach Support Visits.
  • Assist in the inventory of all program materials purchased for participant use at the site.
  • Ensure Timesheets are filled in correctly and submitted to the Finance Officer for coaches receive payments on time.

Qualifications and Experience

  • Diploma in social sciences or related field preferred.
  • A Community Development qualification will be advantageous
  • 2 years of relevant working experience within the development sector (preferably the Health NGO sector) ·
  • Able to ride a Motorbike (At least with 2 years experience)
  • And in possession of a valid Motorbike Licence

5. DRIVER – MECH (1)

Location:  Kasama

Reports to:  Finance and Administrative Assistant

Job Purpose:

This position is responsible for providing wide range of logistical activities in supporting all Members of staff in various units of GRSZ-MECH Project ensuring that all errands are carried out as scheduled within and outside the Northern province.

Primary Responsibilities:

  • Support All Members of staff in their respective Unit activities
  • Support with Purchasing of Office Supplies, Stationery and other office necessities
  • Ensure that all trips are authorized, indicating the start and finish mileage and purpose of the journey in the log book before a trip is undertaken
  • Ensure high standard of cleanliness both inside and outside the vehicles
  • Report all accidents and defects on vehicles so that they can be attended to on time
  • Ensuring vehicles have fuel at all times before any trip is under taken

Qualifications:

  • Grade 12 Certificate
  • Certificate/Diploma in mechanical field will be an added advantage
  • Basic Computer knowledge
  • Clean driver’s Licence – Class G, PSV will be an added advantage
  • Trust worthy and able to accommodate team members
  • Team player
  • 3 years and above work experience in a fast paced and busy organization
  • Familiar with Zambian routes – especially Northern, Luapula, Muchinga and Lusaka
  • Experience in NGO Sector with recent traceable referees.
  • Knowledge of USAID regulations will be an added advantage

Interested and qualified applicants should forward application letters and CVs only to [email protected], not later than 10th December 2021.

Please State for position of interest in the subject line.

NOTE:  PROSPECTIVE CANDIDATES’ OWN ACCOMMODATION IN THE DISTRICT OF INTEREST WILL BE AN ADDED ADVANTAGE.

To apply for this job email your details to [email protected]

Only candidates can apply for this job.




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