Accountant at Convoy of Hope April, 2024


Ministry Description

Title: Accountant
Department: Finance
Reports to: National Director
Schedule: Regular, full time



Purpose of the position:

To provide technical support on matters of financial management in COHTz Program through analytical review of programs budgets, reports, risk assessment on activities being implemented, financial performance management of the projects within the program area, internal controls, government financial related compliances and provides timely and accurate feedback for management informed decision making.

Communicate Convoy of Hopes Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:
Key Outputs/Responsibilities (Accountabilities and results)
Budgets Development and Performance Control – Coordinate and Consolidate the budget preparations, review and timely submission. In collaboration with the Program Officers, ensure all the budgets spending are done as per the approved budget and activities and in line with COH policies, terms and conditions.
Capacity Building – Perform Financial Capacity Building Needs Assessment and ensures a Capacity Building plan is in place for Program staff and Partners. Conduct the capacity building to all the field staff and Partners.
Financial Reporting and Accountability – Preparation of the Financial Reports, Review and ensure timely submission of all the Financial Reports at the COH HQs and well filed at the field office. Conduct monthly Financial report reviews for reports accuracy and Program Management on Monthly basis.
Cash Management – Ensure that there is adequate cash management within the office and the programs have the target low cash balance at the end of each month. Perform Bank reconciliation on a monthly basis. Ensures all payments are made on time and in compliance with the COHTz and HQ Financial Management Policy/Manuals and procedures with the relevant / adequate support documents.
Audit Performance and Follow ups – working with COH HQ IP Accountant, Coordinate the Auditing exercise in COHTz office, Prepare timely audit responses based on the Auditors observations / recommendations, prepare the Action Plans to implement the audit findings and share with ND and Local Board members, make a follow up within the Programs on the implementation status on the audit findings.
Partners Management – Participate in conducting Partners assessment in terms of their systems and financial capacity before engagements and funds transfers to ensure they have the required minimum financial standards for working with COHTz. Conduct monitoring visits for review and capacity building, ensure timely funding and retirement of staff/partner’s advance, provide financial technical support to National Director in ensuring financial integrity of the organization.
Administrative Responsibility – Provide technical support on procurement/store/assets management to ensure efficiency & compliance and monthly analysis report (including maintenance and fuel cost) for management informed decision-making, and prepare report for National office monthly submission. Facilitate all the Procurements to all programs by ensuring adherence to COHTz and HQ policies and Procedures to support programs implementations. Review monthly staff payroll and ensure the Compliance to Laws and regulations, manage office phone calls, and correspondences(letters, e-mails, packages) manage drivers mobility schedules,
Manage all Balance sheet items including staff advances within the program as per COH policies. Review staff EERs for accuracy and validity of receipts. Ensure Fixed Assets Register is maintained and updated timely and inventories are reconciled.
Other Competencies/Attributes:
  • Must be a committed Christian, able to stand above denominational diversities.
  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Bachelor Degree in Accountancy or related fields.
  • Experience: 2-4 years.
  • Preferred: BSc in Accounting, CPA.
  • Technical Skills & Abilities:

o Excellent computer skills in Excel,Word & Sun-systems software, o      Demonstrated ability in supervision,

o   Good planning and organizational skills.

o Tact and diplomacy in dealing with staff-related to work environment needs, o Ability to maintain effective working relationships with all levels of staff.

Required Knowledge, Skills, and Abilities

  • Minimum Qualification required: Bachelor Degree in Accountancy or related fields.
  • Experience: One year and above.
  • Preferred: BSc in Accounting, CPA.
  • Excellent in Computer skills in excel and Quick books.
  • Active and growing personal call to ministry with a calling for children’s ministry.
  • At least 3 years of experience in children’s ministry, and/or education preferred.
  • Fluency in spoken and written English.
  • Ability to use Quick Book software, including but not limited to Gmail, Microsoft Word, PowerPoint, Excel proficiently, Sales force experience helpful.
  • Excellent verbal and written communication skills.
  • Strong organizational skills, ability to handle concurrent, multiple job tasks with exceptional abilities to manage details.
  • Excellent interpersonal communication and relational skills with the ability to work collaboratively on a team.
  • Serve as an advocate for the ministry, striving to nurture, broaden and develop financial and other resource, opportunities to support and expand organizational and program ministry.
  • Ability to positively represent the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.
  • As a Christian organization, Convoy of Hope believes it is critical that each staff member embraces the organization’s religious purposes for which it exists and not only agrees with its Statement of Faith but demonstrates it in their lives on an ongoing basis.

Reports to

  • The accountant reports to the Tanzania National Director and and work closely to all the staff in Tanzania for smooth running of the programs.

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