Job Description
Title: Field Finance & Administration Manager-Marine
Location: Options of Zanzibar/Tanga /Dar es Salaam office Tanzania.
Reports To: Marine Program Director, with a dotted line to Country Finance &
Administration Director
Direct Reports: All staff in the Finance and Administration Unit in the marine program.
Purpose:
The purpose of this position is to oversee the financial and administrative aspects of the management of the Marine program (Zanzibar and Tanga). S/he will report to the Marine Program director, and maintain close liaison with the Country Finance & Administration Director
Responsibilities
Financial Management
- Responsible for managing the project’s finances.
- Preparation of monthly financial reports and send to the Country Finance & Administration Director.
- Keep track of project field advances to staff, ensuring that advances are accounted for in a timely manner according to WCS procedures.
- Assist in preparing donor financial reports as assigned to the Country Finance and administration Director and Grants manager for review.
- Prepare monthly budget follow-up files.
- Support reporting efforts on a monthly, quarterly, and annual basis as requested.
- Coordinate with the Country Finance & Administration Director to analyze variances and suggest corrective actions if necessary.
- Ensure that all transaction on the voucher has been well-coded before booking into the journal or SAP.
- Payroll administration for locally hired staff and ensure timely payment of taxes and other statutory deductions e.g. NSSF/ZSSF.
- Responsibility for the payment, monitoring, and Accounting of all project bills eg water bills, electricity etc.
- Ensure compliance with financial requirements; Organization policies and procedures; and local laws; and meet donor conditions and requirements
- Maintaining an effective filing system of financial documents and ensuring that all payment documents are stamped “PAID” to prevent resubmission for another payment
Audits and internal controls
- Ensure proper implementation and respect of relevant policies and procedures.
- In coordination with the Country Finance & Administration Director support local audits relating to accounting, tax, and labor matters
- Provide required documentation for samples selected by auditors.
Cash management and payments
- Prepare monthly projections from departments in the project/program and prepare cash requests for review by the Country Finance & Administration Director, Monitor cash balance in the bank account and movements within the project to ensure that sufficient funds are available to meet the project’s operation needs.
- Reconcile records of bank transactions (monthly bank reconciliations), and accounts balances and report discrepancies/errors found in records so that can be fixed.
Subawards
- Conduct regular site visits in accordance with WCS’s procedures
- Review subgrantee financial documentation and prepare feedback related for the review
Assets management.
- Ensure that an up-to-date inventory of all program equipment and assets is maintained;
People Leadership
- Effectively manage performance; developing team members in order to maximize their contribution to the team and organization
- Supervise the work of the Finance team in the marine program
- Support staff engagement by maintaining a positive team environment
Perform other tasks as requested by the Country Finance & Administration Director.
Experience and Technical Skills
- Bachelor’s Degree in Accounting or Finance or related field from recognized institution (Master’s Degree preffered)
- CPA / ACCA holder and active member of professional accountancy body.
- Minimum of 5 years post qualification experience in financial management for NGOs, of which at least 2 years must be at a senior level Required.
- Familiarity with donors (USG, BAF..) rules and regulations is required.
- Experience in monitoring budgets, cash flow management, and systems development.
- Demonstrated sound and in-depth knowledge of GAAP, Financial Accounting, Management Accounting, Financial Management, and Taxation Law of Tanzania. Experience using an ERP system § Advanced knowledge of Excel is required.
- People management experience is desirable.
- Fluent in English.
Skills and Abilities
- Attention to detail.
- Ability to work under pressure.
- Excellent planning and prioritization skills. Demonstrated ability to meet deadlines.
- Strong analytical/problem-solving skills.
- Ability to work independently and to work effectively in a diverse team environment.
- Excellent communication skills (oral and written).
- Able to demonstrate commitment to WCS’s Values and a working style and approach
Application Instructions
Qualified candidates should send :
- Cover letter and CV Only
- Applications should be sent via email to:
WCS Tanzania addressed to the County Director at
wcshrtanzania@wcs.org with the heading: “Application for Field Finance & Administration Manager-Marine Vacancy ”
3.)Applications should be submitted by: October 31st 2023 5:00 PM EA TIME
Position is Open for Tanzanian Nationals Only
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