Logistics Team Leader at Norwegian Refugee Council April, 2024

Position:                                          Logistics Team Leader  

Reports to:                                       Area Manager

Supervision of:                                Logistics Assistants, Drivers, Warehouse Assistants 

Duty station:                                    Nyarugusu 

Travel:                                               10%

Project number:                              TZFM2401

Duration and type of contract:   Up to December 2024; Renewable subject to funding availability.

The Norwegian Refugee Council (NRC) is an independent, humanitarian, non-profit, non-governmental organization, which assists refugees and other populations affected by displacements worldwide.  NRC was registered as an I-NGO with the NGO Board in Tanzania in 2016 . NRC has since then been providing service to the refugees living in the Camps in the Kigoma region.  NRC in a tripartite with the Government of Tanzania provides WASH, Shelter and infrastructure development to the refugees and host communities as the main implementing partner for UNHCR in those sectors. NRC also provide services in Education, Information, Counselling and Legal Assistance (ICLA) mainly in areas of supporting the government to provide birth certificates and other legal documents

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

RESPONSIBILITIES

The purpose of the Logistics Team Leader is overall day to day implementation of the Logistics responsibilities and overall Logistics contact person for NRC operations in the Area Office of Kibondo. Line manages and supervises all other NRC Logistics personnel in Kibondo and camps and reporting to the Area Manager.  

Generic responsibilities 

  1. Ensure adherence with NRC policies, tools, handbooks and guidelines
  2. Implement delegated logistics support function portfolio according to plan of action
  3. Supervise and prepare and disseminate warehouse status reports as required by management
  4. Ensure proper filing of documents 
  5. Promote and share ideas for improvement of the logistics support function
  6. Manage the Logistics support function portfolio according to plan of action
  7. Line Manage a team of staff who will be dedicated to the role
  8. Regularly identifying deadstock and advise management on the measures to be taken to reduce deadstock.
  9. Ensure compliance with donor rules & regulations.
  10. Ensure compliance with PPRA and other regulatory requirements.

Specific responsibilities 

  • Effectively lead the logistics team and carry out all Logistics functions at Kibondo including they refugee camps
  • Provide overall management of  all the warehouses for NRC in Kibondo, Makere and all  field locations in liaison with the procurement and project teams
  • Ensure that Warehouse related transactions are processed in a timely manner and projects materials are properly marked and segregated in storage to avoid confusion.
  • Ensure proper layouts of all the storage areas and the safety and security of the materials in stock by limiting access to only those who need to have it for official purposes such as collection of materials or those who are working in stores.
  • Conduct inspections and snap checks to ensure that all storage systems are operating well.
  • Ensure all store keepers keep proper records at all times such as GRNs, Stock/Bin Cards, Waybills and fuel records where applicable
  • Train and capacity build Logistics staff especially those working in stores, Fleet, Assets and effectively provide supervision and guidance to the Logistics Assistants and casuals working within logistics on various occasions.
  • Prepare mandatory reports with all details in respect of Warehouse, Assets and Fleet for dissemination to the Area Office by the 5th of Every month for inclusion in country Reports to be submitted to the Region 
  • Oversee the management of fleet, fuel and related activities and support the Fleet Assistant in reports and coordination
  • Oversee the management of NRC Assets 
  • Can be called upon to support either side of the geographical locations of NRC programs 
  • Ensure to receive weekly status of warehouse material usage and advise where necessary.
  • Ensure service and maintenance for vehicles is timely done and in accordance with manufacturer’s guidelines.
  • Enhance compliance during material delivery by suppliers and establish good documentation model on the same.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

•             All projects with materials in stores

•             UNHCR 

Scale and scope of position

Staff: 4 Logistics/Warehouse Technical Assistants; 8 Drivers  
Stakeholders: UNHCR, other INGOs, local NGOs, civil society, governmental bodies)
Information: Sharing of relevant Logistics Reports with the relevant users.
Legal or compliance: Compliance to all NRC Code of Conduct and Terms of Employment. 

QUALIFICATIONS

Competencies  

1. Professional competencies 

  • Previous experience working in complex and volatile contexts
  • Bachelor’s degree in Logistics and Procurement Supply, Business Administration or any related field. 
  • At least 4 years of experience that can be demonstrated to apply to the duties listed in the job description 
  • Documented results related to the position’s responsibilities
  • Knowledge of English and Swahili essential 

Context/ Specific skills, knowledge and experience: 

•             Tanzania business practise

•             Import/Export procedures

•             Local Regulations

2. Behavioural competencies (max 6)

  • Handling insecure environment
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

•             The Job Description 

•             The Performance Management System 

•             The NRC Competency Framework

Additional Information

‘’Qualified female candidates are encouraged to apply”

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